How to Brief a Chauffeur for a Multi-Stop Corporate Day
A day with four meetings across Stockholm runs on the chauffeur knowing your schedule as well as you do. Here's how to set that up properly.
A single airport transfer barely needs a briefing. A day with four meetings across the city is a different problem, and most of what goes wrong on days like that comes down to information the chauffeur never had.
Send the full schedule, not just the first stop. A chauffeur who only knows your 9am meeting can't plan for the fact that your 11am is across town during a road closure. Give the whole day up front, even the parts you think might change.
Flag which stops are flexible and which aren't. Not every meeting has the same consequence if it runs 15 minutes late. Telling your chauffeur which ones are hard deadlines lets them make better routing decisions without asking you every time.
Decide in advance whether you want the car to wait or circle back. For a 20-minute stop, waiting curbside usually makes sense. For a two-hour meeting, most clients prefer the vehicle isn't idling the whole time — but that has to be agreed beforehand, not figured out in the moment.
Give one contact number, not a scheduling assistant's inbox. When a meeting overruns, the fastest fix is a direct call to the chauffeur or dispatch — not an email chain.
None of this needs a formal document. A short message with the day's stops, timing flexibility, and a phone number covers almost every case.