Setting Up a Corporate Chauffeur Account: What to Actually Ask For
Most companies set up a corporate transportation account the same way they'd set up any vendor — and miss a few terms that matter a lot more here than elsewhere.
Setting up a standing account with a chauffeur service is usually treated as a formality — fill in a form, agree to monthly invoicing, done. A few terms are worth being specific about upfront.
Ask how driver consistency actually works. "We'll try to assign the same driver" and "here are the two drivers assigned to your account" are very different commitments. If your team travels often enough that a driver learning their preferences matters, get the specific arrangement in writing.
Clarify the no-show and late-cancellation policy for your account, not the public one. Corporate accounts can usually negotiate more forgiving terms than the standard public policy — grace periods for meetings that run long, for instance — but only if you ask before signing, not after the first dispute.
Understand who can book, and how. Some accounts route every booking through one admin; others let any employee book directly against the account with a shared code. Decide which model fits how your team actually travels before it becomes an ad-hoc mess.
Get clarity on invoicing detail, not just frequency. Monthly invoicing is standard, but ask whether individual trips are itemized by employee, cost center, or project — this matters more once finance starts asking questions about a growing line item.
None of this is unusual to ask for. A chauffeur service that handles corporate accounts regularly will have clear answers ready, not have to check.